Platform access level: Org Admins. Tags are part of Organization settings, which only Org Admins can open, so creating, renaming, and deleting a tag is an Org Admin job. Everyone who builds content still sees your tag list in the editor and can apply the tags you have created.
Tags are the labels you file content under, and they are how a colleague filters a growing library down to the courses they need. On the Tags page you review the tags your organization already has, add new ones, rename them, and remove the ones nobody is using.
1. Reviewing your organization's tags
Open Organization settings, then choose Tags in the sidebar.
The heading counts your tags, and the table lists each one with its NAME and a # OF COURSES count. Select either column heading to sort by it.
A tag showing zero is either brand new or left over from a naming change, and a tag sitting on nearly everything is not narrowing anything down for the person searching. Use Search above the table to check whether a close match already exists before you add another.
Note: The count covers nudges and surveys as well as courses, because all three carry tags. So a tag showing 1 may be sitting on a nudge rather than a course.
2. Creating a tag
Select Create new at the top right to open the create panel.
Type the tag's name in the Name field and select Create tag. A tag's name is the only thing you set here. Arist checks the name as you type and catches a duplicate before you create it, ignoring capitalization, so Sales and sales count as the same tag. Extra spaces are tidied up for you, and the name can run to 100 characters.
Keep names short and recognizable. The same word appears in the course editor, in the filters your colleagues use, and in the course catalog learners browse, so a tag written as internal shorthand reads as noise to everyone else.
Tip: Agree a small set of tags with the teams who build content, and add to it deliberately. Every near-duplicate splits the same content across two labels, so the filter stops being useful.
3. Renaming or deleting a tag
Select the three-dot menu at the end of a row to reach Edit and Delete. Edit changes the tag's name, and the new name replaces the old one everywhere the tag is already applied, so renaming is the safe way to fix a naming convention after the fact. Content refers to the tag itself rather than to its wording, and nothing needs re-tagging.
Selecting Delete asks you to confirm and tells you how much content the tag is about to come off. Once you confirm, the tag is gone from every course, nudge, and survey that carried it. Creating a tag with the same name afterwards gives you a new, empty tag rather than the old associations back.
You can also clear out several at once. Use the checkboxes at the left of the table to select the tags you no longer want, and the bar that appears offers Delete for the whole selection.
Important: Check the # OF COURSES count before you delete, and rename instead whenever a tag is worded wrong. Deleting is not something you can undo from this page.
4. Using tags on content and in filters
Tags are applied in the editor rather than on this page. On a course's Details > Settings screen, the Topic tags field offers your organization's tags, and you can pick up to three per course. Nudges and surveys carry the same field in their own editors. The walkthrough lives in Using the Content Editor.
Note: The tags you manage here are not a separate list from the editor's Topic tags. They are the same tags under two labels, which is why renaming one here changes it wherever it is already applied. The field in the editor only picks from tags that already exist and cannot create one, so an author who needs a new tag asks an Org Admin for it.
Once content carries tags, they become the way to find it again, both in your own content list and in the course catalog learners browse. See Finding and Managing Your Content.
Tags label content, not learners. To group learners by an attribute like region or hire date, use a metadata field instead. See Managing Metadata Fields.
Related articles
Note: Need help at any point? Reach out to your Arist Customer Success contact, or email [email protected].