Every user in your Arist workspace holds one or more roles. Those roles decide who can build courses, deliver them, and see the results. You will learn what each role allows, how to invite a user, how to edit or remove one, and how to download your full roster when an access review asks who has access.

Select your organization's logo at the top left to open Organization settings, then choose Users & roles.

The page lists every user in your workspace in a table with four columns: Name, Email, Last login, and Roles. The Download and Invite user buttons sit at the top of the page. Each row opens into an edit panel.

Use the search bar above the table to jump straight to a user when the list grows long. Searching narrows what you see on the page, not what the Download button exports.

Arist has five roles, and a user can hold more than one. The Org Admin role reads Org Admin in the Roles column and everywhere you pick a role. Assign each user every role their job calls for. Someone who both builds and delivers courses holds Writer and Distributor together, for example.

Best Practices for Workspace Settings covers which roles to give whom. Start each user with the narrowest set that covers their job, and add roles as their responsibilities grow.

Select Invite user at the top of the page.

The panel opens asking for an email address first. The remaining fields appear once you have entered one. When the address belongs to someone already in your workspace, the note under it says you can edit their access instead of inviting a new user.

Fill in the fields, keyed to the labels on the panel:

If the team you need does not exist yet, select Create new team in the Teams picker. Give the new team a name and, if you want one, a description. It arrives in the picker already selected. Everything you have entered in the invite panel stays where it is.

Select Invite user at the bottom of the panel to send the invitation. The new user receives an email from [email protected] with a link to finish setting up their account.

They review their details and the role you assigned, then select Continue to Arist.

Open the three-dot menu at the end of a user's row.

Choose Edit, or select the user's name in the table, to open the Edit user panel. It carries the same fields as the invite panel. Adjust the name, email, or roles, then select Save. Check a new role as someone's responsibilities grow, or uncheck one they no longer need.

To remove a user, choose Remove from the same menu, then confirm in the window that opens.

When a compliance audit or an access review asks who can reach your training data, the Download button beside Invite user exports your full roster as a CSV spreadsheet.

The export runs in the background, so you can keep working. A status bar on the page tracks its progress and then offers a download link. The finished file is also emailed to you with the subject "Your Arist Teammates export is ready". The file is named after your organization and the date, for example yourorg_teammates_2026-08-04.csv.

Each row of the file is one user, with these columns:

The file covers platform users only. Learners are never included, and neither are Arist's internal support accounts.

The Last login column sits between Email and Roles. It shows how long ago each user last signed in, as a relative date such as 8 days ago or last month, or a time of day for someone who signed in today. Hover over a date to see the exact day.

A user who has never signed in reads Never. Look there for invitations that went unused. Select the column header to sort by it. The oldest logins come first ascending and the most recent come first descending, and the Never rows stay grouped at the bottom in both directions.